How a Church Management System Helps Churches

12 Ways You Can Use Your ChMS Today to Supercharge Your Productivity

If you’re like most Church leaders, you use multiple pieces of software just to run your congregation smoothly. You may even think it must be like this.

However, it doesn’t have to be. Church Management Systems help Churches be organized and act as an assistant to help you in your everyday tasks. Here are 12 ways that you can use your Church Management System TODAY to become much more productive:

Administrative Tasks

  • Tasks - Keeping up with your everyday tasks can be a chore, but the right Church Management System keeps up with those for you. You simply enter in what you need to do, and when you need to do it by, and who is in charge of it, and the Church Management System does the rest (and reminds you to get it done). Then, you just simply check it off when you’re done (or update the progress of it).

  • Events - Your Church Management System will help you with scheduling events, including meetings, and then remind you before it happens, so you don’t miss a beat.

  • Birds-Eye View - Get a birds-eye view of everything, including financial records, number of new members, and number of people who are considering membership (or baptism).

Member Engagement

  • Member involvement - If you keep track of who attends your Church, you can see this data when you need (as a whole, or on an individual basis).

  • Small groups - Keep track of important small group data, including creating newsletter lists just for each small group (and when you remove someone from that small group, they automatically are removed from that mailing list, so you can handle that with ease).

  • Communication - Communicate with guests and members on a whole new level - directly from your platform.

Event Planning and Coordination

  • Tasks - Have specific tasks for an event? Make sure they’re completed (and keep your eye on the updates as they come) through your Church Management System.

  • Plan a Baptism - From the start to the end, plan your baptisms carefully through the use of a Church Management System. Make sure the baptism candidates know where to go, assign them tasks (if needed), and much more through the use of your Church Management System.

  • Come Up with Ideas - Before you even know exactly what event you’re planning, you can start using your Church Management System to keep track of it (and keep everyone involved in the loop) so there are no surprises along the way.


  • One View - Need to see your data? It’s there, ready for you to see.

  • Planning - Get reminded about last year’s event, so you can plan better this time.

  • Dashboard - In the dashboard, put the most important information so that, when you log in each time, your data is there waiting for you to explore.

Church Management Systems can do a lot to help Pastors and Church leaders run their day efficiently. And, best of all, many also have a mobile app you can use on the go, so you don’t have to be at the Church Office to get the data you need.

If you need any help with this, FaithVenture Media is here and ready to help.

If you're a Church leader, you can also join our free Church Growth community to talk about this (and other topics) more.